Hockanum Valley Community Council
Date: December, 2017
Reports To:Grants & Income Development Manager
Supervises: No supervisory responsibility.
SUMMARY OF RESPONSIBILITY:
The Receptionist/Administrative Assistant position provides a variety of receptionist, administrative, and other related support services to HVCC as necessary. This position provides welcoming customer service to all employees, guests and clients.
Greets all visitors, clients and others at the main entrance of HVCC; answers all incoming company calls and forwards to appropriate employee or voice-mail.
Issues visitor’s and employee badges.
Maintains security by monitoring logbook.
Maintains front office volunteer list.
Provides administrative support to managers.
Arranges conference calls, schedules meetings, and interviews.
Prepares out mail with postage.
Distributes company mail daily.
Bulk mail organization and deliver to post office.
Assists with distribution of fliers and other fundraising related materials.
Supports all fundraising events as needed including setup. Time flexibility is a must to attend and assist at events.
Performs related duties as required.
QUALIFICATIONS AND COMPETENCIES:
High School Diploma/GED is required; Associate's Degree in related field is preferred.
Minimum one year of office related experience is required.
Solid working knowledge of all MS Office suite software is required.
Thorough knowledge of and background in various types of informational materials in a variety of formats including electronic.
Ability to establish and maintain effective working relationships with individuals and
groups, both professional and non-professional, co-workers, management personnel, the public, older and/or disabled residents.
Ability to work in a fast-paced environment and manage multiple priorities.
Able to think quickly, assess a situation and make a sound decision.
Solid written and verbal communication, listening, organization and priority setting skills.
Strong commitment to working within a team environment is required.
Ability to work independently is required.
Ability to work and produce in a team environment.
Ability to relate well with people from diverse groups.
Ability to perform job with integrity and values consistent with the HVCC Mission.
Mental and physical requirements:
The Physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Is frequently required to use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms.
- Must be able to perform continuous bending, twisting, stooping, reaching and lifting of moderate to heavy weight material up to 10 lbs.
- Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
- Must be able to walk, sit and stand for extended periods during the work day.
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